Pricing Guide

In the flexible office market, the price of most flexible offices is worked out on a per workstation (or per person), per month basis.

There are some flexible agreements which can be negotiated on a per square foot, per month basis – in these cases, the space is offered as either:

  • Inclusive Rates, service charge and utilities are included in the monthly price
  • Exclusive The tenant arranges and pays for everything directly, in addition to the monthly price

The price you will pay for a flexible office varies greatly from region to region. Our area guides can give you an idea of the price range in different locations – but there's usually room for negotiation.


Some of the key factors that can affect pricing

Supply and demand

  • Demand for office space in that particular location or center The area could be in demand for its reputation, a particularly desirable post code or iconic buildings
  • Level of availability in the area or center
  • Size of requirement If you’re looking for a one-person office, there may only be a few centers offering that particular amount of space in that area
  • Amenities If you have specific requirements for amenities, there may be limited availability of offices that can meet all your needs – for example, car parking space in New York is hard to find
  • Discounts and rent free periods When a centre has more availability, they sometimes offer discounts to attract more tenants

Timing

  • Length of contract A longer commitment can sometimes get a better deal, as you’re increasing the level of security for the operator or landlord
  • How soon the client can sign For example, contracts signed on the day of the viewing will often be given at a more attractive price
  • Time of the month or year In some regions signing the contract near the end of the month or financial year will drive the price down, as that’s when most companies give their notice on a space or make key budgetary decisions for the year ahead Giving operators a more solid idea of how much space they have to market
  • National holidays and religious festivals For example, deals done in the week before Christmas may be lower than usual due to it being a particularly quiet period, whilst in parts of Asia the period around Chinese New Year can affect price for the same reason.
The amount of natural light in a building can affect the cost

Position & amenities

  • Internal vs external offices Less natural light in a workspace often reduces the cost
  • Position within the building In EMEA, corner offices are often sought-after, which can raise the cost significantly
  • Level Basement offices or lower floors with less natural light can sometimes be cheaper than other options
  • Surrounding views Does the office overlook the park or the car park?
  • Décor Older or dated styles may be sold for a lower price
  • Premium suites Some operators offer premium offices with larger desks and top-quality furniture and décor, which command a higher rent
  • Proximity to public transport
  • Car parking

How you use the space

  • High density options Fitting more desks into the workspace will reduce the cost per person – though the price of the room will remain the same
  • Office modifications Fundamental changes to the layout of your space, like installing new partition walls, will raise the overall cost you pay, as your landlord will need to make the changes for you
  • Meeting rooms Some agreements include an allocation of meeting room time per month; however, this cost will be affected by the level of demand for the available meeting room(s)
  • Telecoms and IT The price will vary dependent on the selected package; some clients have very basic telecoms and IT requirements whereas others require more complex, dedicated telecoms and IT support

When it comes to finding your perfect office at the right price, we know the flexible office market inside out. We have local market specialists based across the globe who can use their knowledge and strong industry relationships to get the best deal for you.

Related guides

  • Flexible offices can be a real asset to your business - enabling you to take a workspace in any location worldwide, with the flexibility to expand and contract at short notice.

  • We help you compare the different benefits of properties on your shortlist and get the best out of your viewings.

  • Every company requires something different from their workspace. This guide suggests some of the things to think about so we can find you the ideal office.

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